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View available positions below.

Administrative Assistant

Functions/Duties: (not in priority order or percentage of time)

  • Provides front desk reception, handles telephone and public inquiries and refers to appropriate authority as necessary.
  • Receives, opens, sorts, and distributes incoming mail.
  • Provide responsive and timely administrative, organizational and clerical support.
  • Maintains public and hospital bulletin boards within CKHA. This includes posting notices and clearing of board. Done on a weekly basis.
  • Receives and processes donations, issues receipts for all revenue and acknowledges all donations with a letter to donor. This function has top priority with a goal of a 72hr turnaround.
  • Prepare bank deposits, including cheques, cash and credit cards.
  • Maintains accurate donor records, office files and confidential records in database(s), or manually if applicable.
  • Responsible for maintaining office equipment, ensuring adequate quantities of stationery and other office supplies.
  • Maintains up-to-date scrapbook of news clippings related to Foundation activities.
  • Work collaboratively with colleagues to ensure appropriate donor communications.
  • Maintains a high degree of confidentiality in all aspects of Foundation and Hospital activities.
  • Track volunteer support/hours.